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When you search for 'database optimization' and get 10,000 results, how does the search system decide which documents appear first? The answer lies in relevance scoring—mathematical models that quantify how well each document matches your query.
At the heart of most relevance scoring systems is TF-IDF (Term Frequency-Inverse Document Frequency), a deceptively simple formula that has powered search engines for decades. Despite its age, TF-IDF remains remarkably effective and forms the foundation even for modern neural ranking systems.
By the end of this page, you will understand term frequency, document frequency, inverse document frequency, and how they combine in TF-IDF scoring. You'll learn the mathematical intuition, practical considerations, and variants used in production systems.
Given a query and a collection of documents, we need to assign each document a relevance score indicating how well it satisfies the user's information need. This score must be:
What Makes a Document Relevant?
Intuitively, a document is relevant if:
TF-IDF captures the first three intuitions mathematically. More advanced models extend to the others.
The Bag-of-Words Model:
TF-IDF assumes a 'bag-of-words' representation—documents are treated as unordered collections of words. Word order, grammar, and meaning are ignored; only word presence and frequency matter.
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Document: "The quick brown fox jumps over the lazy dog" Bag-of-Words Representation:{ "the": 2, "quick": 1, "brown": 1, "fox": 1, "jumps": 1, "over": 1, "lazy": 1, "dog": 1} What's preserved: Word frequenciesWhat's lost: Word order, grammar, phrases "The dog jumps over the lazy brown fox" has identical representation! Despite this limitation, bag-of-words works remarkably well for ranking.The bag-of-words model succeeds because documents about a topic tend to use specific vocabulary regardless of how sentences are structured. A document about 'machine learning' will contain those words frequently, no matter the writing style.
Term Frequency (TF) measures how often a term appears in a document. The basic intuition: a document mentioning 'database' 10 times is probably more about databases than one mentioning it once.
Raw Term Frequency:
The simplest definition is the raw count:
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Raw Term Frequency:TF(t, d) = number of times term t appears in document d Example Document: "Database systems use database indexes to speed up database queries. Efficient database design matters." TF("database", doc) = 4TF("systems", doc) = 1TF("efficient", doc) = 1TF("algorithm", doc) = 0Problems with Raw TF:
Raw counts have issues:
Normalized Term Frequency:
To address length bias, normalize by document length:
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Normalized Term Frequency:TF(t, d) = count(t, d) / total_terms(d) Example:Doc A: 100 words, "database" appears 10 times → TF = 10/100 = 0.10Doc B: 1000 words, "database" appears 10 times → TF = 10/1000 = 0.01 Despite same raw count, Doc A is more focused on databases. Alternative: Divide by max term frequency in documentTF(t, d) = count(t, d) / max_count(d) This normalizes to [0, 1] range.Sublinear TF Scaling:
To address diminishing returns, use logarithmic scaling:
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Sublinear (Log) Term Frequency: TF(t, d) = 1 + log(count(t, d)) if count > 0 = 0 if count = 0 Examples:count = 1 → TF = 1 + log(1) = 1 + 0 = 1.0count = 2 → TF = 1 + log(2) = 1 + 0.693 = 1.693count = 10 → TF = 1 + log(10) = 1 + 2.303 = 3.303count = 100 → TF = 1 + log(100) = 1 + 4.605 = 5.605 Key insight: 100 occurrences scores only ~5.6× higher than 1, not 100×.This models the intuition that relevance doesn't scale linearly with frequency.| Variant | Formula | Properties |
|---|---|---|
| Raw | count(t, d) | Simple but biased toward long docs |
| Normalized | count / doc_length | Length-independent |
| Log Normalized | 1 + log(count) | Diminishing returns, 0 for absent |
| Double Normalization | 0.5 + 0.5 × (count/max) | Bounded [0.5, 1], smoothed |
| Boolean | 1 if count > 0, else 0 | Ignores frequency entirely |
Most production systems use log-normalized TF (1 + log) or BM25's saturation function. Pure raw counts almost never work well because they over-emphasize high-frequency terms.
Document Frequency (DF) counts how many documents in the collection contain a term. This measures how common or rare a term is across the entire collection.
Definition:
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Document Frequency:DF(t) = number of documents containing term t Example Collection (N = 1,000,000 documents): Term | DF | DF/N | Interpretation--------------|----------|-----------|---------------"the" | 999,000 | 0.999 | Extremely common (stop word)"database" | 150,000 | 0.150 | Common technical term"postgresql" | 25,000 | 0.025 | Specific technology"b-plus-tree" | 3,000 | 0.003 | Specialized concept"xyzquery123" | 5 | 0.000005 | Very rare (perhaps jargon) Key insight: Matching "b-plus-tree" is more significant than matching "the"because fewer documents contain it.Why DF Matters:
Consider a query: 'database performance optimization'
If 'database' appears in 50% of documents and 'optimization' appears in 5%, matching 'optimization' is more discriminative. A document matching this rare term is more likely to be relevant.
Collection Statistics:
DF is computed once when indexing and stored in the vocabulary:
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Vocabulary Entry Structure:---------------------------{ term: "database", document_frequency: 150000, collection_frequency: 2500000, // Total occurrences across all docs posting_list_pointer: 0x4A3F00, posting_list_length: 150000} Document Frequency vs Collection Frequency:- DF: In how many documents does term appear? (for IDF)- CF: How many times does term appear total? (less commonly used) A term in 100 documents with 1 occurrence each: DF=100, CF=100A term in 100 documents with 10 occurrences each: DF=100, CF=1000Document frequency is calculated during indexing and stored in the vocabulary. At query time, looking up a term's DF is O(1)—just read it from the vocabulary entry. No scanning required.
Inverse Document Frequency (IDF) transforms document frequency into a weight that favors rare terms. The intuition: terms appearing in many documents are less discriminative.
Basic IDF Formula:
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Basic IDF:IDF(t) = log(N / DF(t)) Where: N = total number of documents in collection DF(t) = number of documents containing term t Example (N = 1,000,000): Term | DF | N/DF | IDF = log(N/DF)--------------|----------|-----------|----------------"the" | 999,000 | 1.001 | 0.001"database" | 150,000 | 6.67 | 1.90"postgresql" | 25,000 | 40 | 3.69"b-plus-tree" | 3,000 | 333 | 5.81"xyzquery123" | 5 | 200,000 | 12.21 Interpretation:- "the" has near-zero IDF (useless for ranking)- Rare terms have high IDF (very discriminative)Why Logarithm?
The logarithm serves multiple purposes:
IDF Variants:
| Variant | Formula | Notes |
|---|---|---|
| Standard | log(N / DF) | Basic form, can be negative for DF > N/e |
| Smooth | log(1 + N / DF) | Always positive, smoother |
| Probabilistic | log((N - DF) / DF) | Used in BM25 |
| Max | log(max_DF / DF) | Relative to most common term |
| Plus One | log(N / (DF + 1)) | Avoids division by zero |
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Edge Cases and Solutions: Problem 1: Term appears in all documents DF(t) = N → IDF = log(N/N) = log(1) = 0 Solution: This is correct! Universal terms shouldn't affect ranking. Problem 2: Term not in collection (DF = 0) IDF = log(N/0) = undefined Solution: Use log(N/(DF+1)) or return 0 for missing terms. Problem 3: Collection grows (N changes) All IDFs change, affecting stored scores. Solution: Recompute IDFs periodically or use relative IDF. Problem 4: Very rare term becomes overly powerful DF = 1 → IDF = log(1,000,000) = 13.8 (dominates everything) Solution: Cap maximum IDF or use smooth variants.IDF naturally down-weights stop words like 'the', 'is', 'and' to near-zero. This is why TF-IDF-based systems often don't need explicit stop word removal—IDF handles it automatically by making common words irrelevant to scoring.
TF-IDF combines term frequency and inverse document frequency to score term importance in a document relative to a collection.
The Core Formula:
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TF-IDF Formula:TF-IDF(t, d) = TF(t, d) × IDF(t) Full expansion (with log normalization):TF-IDF(t, d) = (1 + log(count(t, d))) × log(N / DF(t)) = TF component × IDF component What this captures:- High TF, High IDF: Term appears often in doc, rarely in collection → HIGH SCORE- High TF, Low IDF: Term appears often but is common → MODERATE SCORE - Low TF, High IDF: Rare term appears once → MODERATE SCORE- Low TF, Low IDF: Common term appears once → LOW SCORE- Zero TF: Term not in document → ZERO SCOREWorked Example:
Let's compute TF-IDF for a query against three documents:
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Collection: N = 10,000 documentsQuery: "database optimization" Term Statistics: "database": DF = 2,000 → IDF = log(10000/2000) = 1.61 "optimization": DF = 500 → IDF = log(10000/500) = 3.00 Document Analysis: Doc A: "Database performance and database optimization techniques" TF("database") = 2 → 1 + log(2) = 1.69 TF("optimization") = 1 → 1 + log(1) = 1.00 TF-IDF("database") = 1.69 × 1.61 = 2.72 TF-IDF("optimization") = 1.00 × 3.00 = 3.00 Doc A Score = 2.72 + 3.00 = 5.72 Doc B: "The database stores data in tables" TF("database") = 1 → 1 + log(1) = 1.00 TF("optimization") = 0 → 0 TF-IDF("database") = 1.00 × 1.61 = 1.61 TF-IDF("optimization") = 0 Doc B Score = 1.61 Doc C: "Query optimization and index optimization for performance" TF("database") = 0 → 0 TF("optimization") = 2 → 1 + log(2) = 1.69 TF-IDF("database") = 0 TF-IDF("optimization") = 1.69 × 3.00 = 5.07 Doc C Score = 5.07 Ranking: A (5.72) > C (5.07) > B (1.61) Doc A wins because it contains both terms!Notice that Doc A scores highest not just because it has both terms, but because matching the rarer term 'optimization' (IDF=3.00) contributes more than the common term 'database' (IDF=1.61). TF-IDF naturally emphasizes specific, discriminative terms.
TF-IDF naturally leads to the Vector Space Model (VSM)—representing documents and queries as vectors in a high-dimensional space where each dimension corresponds to a term.
Documents and Queries as Vectors:
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Vocabulary: [database, optimization, performance, index, query] Dimension: 0 1 2 3 4 Document vectors (TF-IDF weights):Doc A: [2.72, 3.00, 1.38, 0.00, 0.00] "Database optimization..."Doc B: [1.61, 0.00, 0.00, 0.00, 0.00] "The database stores..."Doc C: [0.00, 5.07, 2.76, 2.15, 1.85] "Query optimization..." Query vector:Query: [1.61, 3.00, 0.00, 0.00, 0.00] "database optimization" Each document is a point in 5-dimensional space.Query is also a point in the same space."Similar" documents are nearby in this space.Cosine Similarity:
Rather than summing TF-IDF scores, we often compute cosine similarity between query and document vectors. This measures the angle between vectors, ignoring magnitude:
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Cosine Similarity: ∑(qi × di)cosine(Q, D) = ───────────────────── |Q| × |D| Where: qi = query vector component for term i di = document vector component for term i |Q| = length (magnitude) of query vector = √(∑qi²) |D| = length of document vector = √(∑di²) Example:Q = [1.61, 3.00, 0, 0, 0] → |Q| = √(1.61² + 3.00²) = 3.40D = [2.72, 3.00, 1.38, 0, 0] → |D| = √(2.72² + 3.00² + 1.38²) = 4.31 Dot product: 1.61×2.72 + 3.00×3.00 + 0×1.38 = 4.38 + 9.00 = 13.38 Cosine = 13.38 / (3.40 × 4.31) = 13.38 / 14.65 = 0.913 Interpretation: Very high similarity (max = 1.0)Why Cosine Similarity?
Real vector spaces have dimensions equal to vocabulary size—often 100,000+ dimensions. Visualization impossible, but intuitions from 2D/3D still apply. Most documents are far from each other (sparse vectors), and queries find the nearest neighbors.
While remarkably effective, TF-IDF has known limitations that have driven research into improved models.
Known Limitations:
BM25: The Industry Standard:
BM25 (Best Match 25) is the most widely used improvement over basic TF-IDF:
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BM25 Scoring Formula: (k₁ + 1) × TF(t,d)BM25(t,d) = IDF(t) × ───────────────────────────────────── TF(t,d) + k₁ × (1 - b + b × |d|/avgdl) Where: k₁ = term frequency saturation parameter (typically 1.2-2.0) b = document length normalization (typically 0.75) |d| = document length avgdl = average document length in collection Key Improvements over TF-IDF: 1. TF Saturation: As TF grows, contribution asymptotically approaches (k₁+1) TF=1: score ≈ 1 (contribution = 1) TF=5: score ≈ 2.5 (not 5×) TF=100: score ≈ 3 (nearly same as TF=50) 2. Length Normalization: Parameter b controls length penalty b=0: No length normalization b=1: Full length normalization 3. Probabilistic IDF: log((N - DF + 0.5)/(DF + 0.5))| Aspect | TF-IDF | BM25 |
|---|---|---|
| TF handling | Log or raw | Saturating (asymptotic) |
| Length normalization | Optional, separate | Built into formula |
| Parameters | Choice of TF/IDF formulas | k₁ and b tunable |
| Performance | Good baseline | Usually 5-20% better |
| Adoption | Educational, simple systems | Elasticsearch, Lucene, etc. |
BM25 is the default scoring model in Elasticsearch, Apache Solr, and most production search systems. Understanding TF-IDF conceptually translates directly to BM25—the intuitions are identical, just with better mathematical formulation.
We've explored the mathematical foundations of relevance scoring in full-text search. Let's consolidate the key concepts:
What's Next:
The next page explores Stop Words—those extremely common words that TF-IDF down-weights automatically. We'll understand when explicit stop word removal helps, when it hurts, and how to handle them in production systems.
You now understand the mathematical foundation of relevance scoring. TF-IDF and its successor BM25 power billions of daily searches. This knowledge enables you to tune search systems, debug ranking issues, and understand why certain results appear.