Computer NetworksNetwork Design & Interview

Network Design Principles

LevelAdvanced

Duration90 mins

TopicNetwork Design & Interview

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Requirements Gathering: The Foundation of Network Design

Why Requirements Gathering Makes or Breaks Networks

Every successful network design begins not with cables, routers, or protocols—but with a fundamental question: What does this network need to accomplish? The answer to this question shapes every subsequent decision, from topology selection to vendor choice, from bandwidth provisioning to security architecture.

Network design failures rarely stem from technical limitations. Instead, they originate from a mismatch between what the network provides and what stakeholders actually need. A network that delivers 10 Gbps throughput is worthless if the business required 99.999% availability but only got 99.9%. A meticulously secured perimeter means nothing if remote workers can't access critical applications.

Requirements gathering is not a preliminary formality—it is the foundation upon which all design decisions rest.

What You Will Master

By the end of this page, you will understand how to systematically gather, document, and validate network requirements. You'll learn to identify stakeholders, extract both stated and unstated needs, quantify technical requirements with precision, and create requirements documents that guide successful network implementations.

The Cost of Inadequate Requirements

Before diving into methodology, let's examine why requirements gathering deserves significant investment. The statistics are sobering:

70% of IT project failures trace back to inadequate requirements gathering (Standish Group)
Rework due to requirements issues consumes 30-50% of total project costs
Post-deployment changes cost 10-100x more than addressing requirements upfront

In network design specifically, requirements failures manifest as:

Common Requirements Failure Patterns

•Capacity Mismatch — Network dimensioned for current traffic but unable to handle growth. A regional bank provisioned for 500 users deployed a network that couldn't scale beyond 2,000, requiring complete redesign within two years.
•Availability Assumptions — Business assumed five-nines availability while network delivered three-nines. A 52 minutes/year downtime allowance became 8.7 hours/year reality, costing millions in trading losses.
•Security Gaps — Compliance requirements discovered post-deployment. A healthcare network lacking proper segmentation required $3M remediation to achieve HIPAA compliance.
•Performance Blindspots — Latency-sensitive applications deployed on networks designed only for throughput. Video conferencing failed despite abundant bandwidth because jitter requirements weren't captured.
•Integration Failures — Network designed in isolation from application requirements. Critical applications required multicast support the network didn't provide.

The Hidden Requirements

The most dangerous requirements are the ones stakeholders assume are 'obvious' and therefore don't mention. 'Of course the network will support our VoIP system' or 'Obviously remote access will work' are assumptions that surface only during testing—or worse, in production.

Stakeholder Identification and Analysis

Network requirements come from multiple sources, each with different perspectives, priorities, and levels of technical sophistication. Comprehensive stakeholder identification ensures no critical voice is overlooked.

Primary Stakeholder Categories

Stakeholders fall into several distinct categories, each contributing unique requirements:

Stakeholder Categories and Their Focus Areas
Stakeholder Group	Primary Concerns	Typical Requirements	Engagement Method
Executive Leadership (CIO, CTO, CFO)	Business alignment, ROI, risk	Budget constraints, strategic fit, competitive advantage	Executive briefings, business case reviews
Business Unit Leaders	Productivity, revenue impact	Application performance, user experience	Workflow interviews, use case workshops
IT Operations	Manageability, reliability	Monitoring, automation, support models	Technical workshops, operational reviews
Security Team (CISO, Security Ops)	Risk mitigation, compliance	Segmentation, encryption, access control	Security architecture reviews
Application Teams	Performance, integration	Bandwidth, latency, protocol support	Application dependency mapping
End Users	Usability, performance	Response time, availability	Surveys, focus groups, shadow sessions
Compliance/Legal	Regulatory adherence	Data residency, audit trails, retention	Compliance requirement workshops
Facilities	Physical constraints	Power, cooling, space, cable pathways	Site surveys, facilities reviews

Stakeholder Analysis Matrix

Not all stakeholders carry equal weight. A Power/Interest Matrix helps prioritize engagement:

High Power, High Interest: These stakeholders (typically CIO, CISO, key business unit heads) require intensive engagement. Their requirements drive fundamental design decisions.

High Power, Low Interest: Senior executives who delegate details but maintain veto power. Keep informed through executive summaries.

Low Power, High Interest: Technical staff who understand systems deeply. Leverage their knowledge; they often reveal hidden requirements.

Low Power, Low Interest: Peripheral stakeholders. Monitor for changing circumstances that might elevate their importance.

The Shadow IT Factor

Don't overlook shadow IT when identifying stakeholders. Departments using unauthorized cloud services, personal VPNs, or consumer collaboration tools represent unmet requirements. Understanding why shadow IT exists reveals gaps in current network services—gaps your new design should address.

Requirements Categories Framework

Comprehensive requirements gathering uses a structured framework to ensure completeness. The following categories form a comprehensive checklist:

Business Requirements

Business requirements translate organizational objectives into network implications:

Business Requirement Dimensions

•Strategic Alignment — How does the network support business strategy? A company planning international expansion needs a network designed for global reach. A firm pursuing digital transformation requires cloud-optimized connectivity.
•Growth Projections — What are 1-year, 3-year, and 5-year growth expectations? User count, location count, transaction volume, and data volume projections all impact network sizing.
•Critical Business Processes — Which processes are revenue-generating or mission-critical? These processes dictate availability requirements and failover designs.
•Competitive Requirements — What network capabilities provide competitive advantage? Low-latency trading requires different design than bulk data processing.
•Budget Constraints — What capital and operational budget is available? Budget constraints shape build-vs-buy decisions and influence vendor selection.

Technical Requirements

Technical requirements translate business needs into measurable specifications:

Technical Requirements Taxonomy
Category	Key Metrics	Typical Questions	Documentation Method
Capacity	Bandwidth (Mbps/Gbps), concurrent connections, storage IOPS	What throughput is needed now? At peak? In 3 years?	Traffic flow diagrams, capacity models
Performance	Latency (ms), jitter (ms), packet loss (%)	What response times do applications require?	Application SLA documents, performance baselines
Availability	Uptime (%), RTO, RPO, MTTR	What is acceptable downtime? Recovery time objectives?	Availability tiers, disaster recovery plans
Scalability	Maximum capacity, growth rate, modularity	How quickly must network adapt to demand changes?	Growth projections, scalability architecture
Security	Encryption standards, access control, segmentation	What data requires protection? What compliance applies?	Security requirements matrix, threat models
Manageability	Monitoring depth, automation, change velocity	How will the network be operated? By whom?	Operations playbooks, staffing models

Quantification Is Essential

Vague requirements are unverifiable requirements. 'The network must be fast' is not a requirement—'Application response time must not exceed 200ms for 95% of transactions' is a requirement. Always push stakeholders to quantify their needs.

Requirements Elicitation Techniques

Gathering requirements is not passive information collection—it requires active elicitation using multiple complementary techniques. Skilled network architects employ the following methods:

Structured Interview Framework

One-on-one interviews remain the most effective technique for extracting deep requirements. Follow this structure:

1. Context Setting (5 minutes)

Explain interview purpose and how input will be used
Establish confidentiality if discussing sensitive topics
Set expectations for follow-up

2. Current State Assessment (15 minutes)

What works well in the current network?
What pain points do you experience?
What workarounds have you developed?

3. Future State Exploration (20 minutes)

What capabilities do you wish you had?
What business changes are planned that might affect network needs?
What would ideal performance look like?

4. Requirements Validation (10 minutes)

Review captured requirements for accuracy
Identify any missing areas
Confirm priority ranking

Interview Best Practices

Ask open-ended questions: 'Walk me through your typical day interacting with the network' reveals more than 'Is the network fast enough?' Listen for emotion—frustration indicates pain points, enthusiasm indicates priorities.

Documenting Requirements

Requirements have no value unless properly documented in a format that:

Stakeholders can review and validate
Designers can reference during architecture development
Testers can verify during acceptance testing
Operations can measure during production

Network Requirements Document Structure

network-requirements-template.md
Requirements Template
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# Network Requirements Document
## Project: [Project Name]
## Version: [Version] | Date: [Date] | Author: [Author]
 
---
 
## 1. Executive Summary
[High-level overview of network purpose, scope, and key drivers]
 
## 2. Business Context
### 2.1 Business Objectives
- [Objective 1]: [Description and success criteria]
- [Objective 2]: [Description and success criteria]
 
### 2.2 Stakeholders
| Stakeholder | Role | Requirements Focus | Contact |
|-------------|------|-------------------|---------|
| [Name] | [Role] | [Focus Area] | [Contact] |
 
### 2.3 Budget and Timeline
- Capital Budget: $[Amount]
- Operating Budget: $[Amount]/year
- Target Completion: [Date]
 
---
 
## 3. Technical Requirements
 
### 3.1 Capacity Requirements
| Segment | Current Bandwidth | Peak Bandwidth | 3-Year Projection |
|---------|------------------|----------------|-------------------|
| [Segment] | [Value] | [Value] | [Value] |
 
### 3.2 Performance Requirements
| Metric | Requirement | Measurement Method |
|--------|-------------|-------------------|
| Latency | < [X] ms | [Method] |
| Jitter | < [X] ms | [Method] |
| Packet Loss | < [X]% | [Method] |
 
### 3.3 Availability Requirements
| Service Tier | Uptime Target | Max Downtime/Year | RTO | RPO |
|--------------|---------------|-------------------|-----|-----|
| Tier 1 | 99.99% | 52 min | 15 min | 0 |
| Tier 2 | 99.9% | 8.7 hr | 4 hr | 1 hr |
 
### 3.4 Security Requirements
- [SEC-001]: [Requirement description]
- [SEC-002]: [Requirement description]
 
### 3.5 Compliance Requirements
| Regulation | Applicable Sections | Network Impact |
|------------|--------------------| ---------------|
| [Regulation] | [Sections] | [Impact] |
 
---
 
## 4. Constraints
### 4.1 Technical Constraints
- [Constraint]: [Description and impact]
 
### 4.2 Operational Constraints
- [Constraint]: [Description and impact]
 
### 4.3 Environmental Constraints
- [Constraint]: [Description and impact]
 
---
 
## 5. Assumptions and Dependencies
| ID | Assumption/Dependency | Owner | Validation Date |
|----|----------------------|-------|-----------------|
| [ID] | [Description] | [Owner] | [Date] |
 
---
 
## 6. Approval
| Stakeholder | Signature | Date |
|-------------|-----------|------|
| [Name] | _________ | _____ |

Requirements Traceability

Every requirement should have:

Unique Identifier: Enables reference throughout design and testing (e.g., REQ-NET-001)

Source: Who requested this requirement and why

Priority: Critical, Important, Nice-to-have (MoSCoW method)

Validation Criteria: How will we know this requirement is met?

Dependencies: Other requirements or external factors affecting this requirement

Living Documents

Requirements documents are living artifacts. Establish a change control process to manage updates, maintain version history, and ensure all stakeholders review changes. Uncontrolled requirements creep derails projects; structured change management enables legitimate evolution.

Requirements Validation and Sign-off

Documented requirements must be validated before proceeding to design. Validation ensures:

Completeness — All necessary requirements are captured
Clarity — Requirements are unambiguous and testable
Consistency — Requirements don't contradict each other
Feasibility — Requirements are technically and financially achievable
Traceability — Requirements connect to business objectives

Validation Techniques

•Requirements Review Meetings — Walk through requirements document with stakeholders, section by section. Document questions, clarifications, and modifications.
•Prototype Validation — For unclear requirements, create quick prototypes or proof-of-concepts. Physical or logical diagrams help stakeholders visualize and validate.
•Conflict Resolution Sessions — When requirements conflict (e.g., maximum security vs. ease of access), facilitate prioritization discussions with decision-makers.
•Technical Feasibility Review — Engineering review to confirm requirements are achievable within constraints. Identify requirements requiring trade-offs.
•Budget Alignment Check — Map requirements to estimated costs. Identify requirements that exceed budget and require prioritization.

The Sign-off Process

Formal sign-off creates accountability and prevents scope disputes:

1. Distribution Phase

Distribute final requirements document to all stakeholders
Allow adequate review time (typically 1-2 weeks)
Collect written feedback and incorporate changes

2. Sign-off Meeting

Review any outstanding issues
Document accepted trade-offs and decisions
Obtain formal approval from authority stakeholders

3. Baseline Establishment

Lock the requirements baseline
Establish change control process
Communicate baseline to design team

Avoid Sign-off Theater

Sign-off without genuine review is worse than no sign-off. Stakeholders who sign without reading create false confidence. Ensure reviewers have actually read and understood the document before signing—ask clarifying questions to verify comprehension.

Common Pitfalls and How to Avoid Them

Even experienced network architects fall into requirements gathering traps. Awareness of common pitfalls enables avoidance:

Common Pitfalls

•Technology-First Thinking — Starting with 'We need SD-WAN' rather than 'We need to reduce WAN costs while improving branch performance'
•Stakeholder Exclusion — Gathering requirements only from IT, ignoring business units who are actual users
•Assumptions as Requirements — Recording 'The network must handle growth' without defining what growth means
•Gold-Plating — Including features stakeholders didn't request because they seem like good ideas
•Analysis Paralysis — Endless requirements refinement without proceeding to design

Avoidance Strategies

•Problem-First Approach — Always start with the problem to be solved, then identify technical solutions
•Comprehensive Stakeholder Map — Create and verify stakeholder coverage against organizational chart
•Quantification Discipline — Refuse to record requirements without measurable success criteria
•Scope Boundaries — Define what's in scope and out of scope explicitly; resist scope creep
•Timeboxed Phases — Set deadlines for requirements gathering; perfection is the enemy of progress

The 80/20 Rule

In requirements gathering, 80% of value comes from 20% of effort. Capture the critical requirements thoroughly; accept that some edge cases will emerge during design and implementation. A complete-enough requirements document delivered on time beats a perfect document delivered too late.

Summary: Requirements Gathering Excellence

Requirements gathering is the foundation upon which successful networks are built. The investment in thorough, systematic requirements gathering pays dividends throughout the project lifecycle—and in the years of production operation that follow.

Key Takeaways

•Requirements failures are design failures — Most network problems trace to inadequate requirements, not technical limitations.
•Stakeholders are diverse — Business leaders, IT operations, security, compliance, and end users all contribute essential requirements.
•Use a structured framework — Systematic categorization ensures no requirement type is overlooked.
•Multiple elicitation techniques — Interviews, workshops, observation, and surveys each reveal different requirements.
•Documentation must be precise — Vague requirements cannot be verified; quantification is mandatory.
•Validation prevents rework — Formal review and sign-off establish shared understanding and accountability.
•Avoid common pitfalls — Technology-first thinking, stakeholder exclusion, and analysis paralysis undermine requirements quality.

What's next:

With requirements established, network design proceeds to address specific dimensions of those requirements. The next page examines Scalability—how to design networks that gracefully accommodate growth without requiring complete redesign.

Page Complete

You now understand the critical importance of requirements gathering in network design. You can identify stakeholders, extract requirements using multiple techniques, document them precisely, and validate them through structured review. Next, we'll explore how to design networks that scale effectively.

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Computer NetworksNetwork Design & Interview

Network Design Principles

LevelAdvanced

Duration90 mins

TopicNetwork Design & Interview

1 / 5

Requirements Gathering: The Foundation of Network Design

Why Requirements Gathering Makes or Breaks Networks

Requirements gathering is not a preliminary formality—it is the foundation upon which all design decisions rest.

What You Will Master

The Cost of Inadequate Requirements

Before diving into methodology, let's examine why requirements gathering deserves significant investment. The statistics are sobering:

70% of IT project failures trace back to inadequate requirements gathering (Standish Group)
Rework due to requirements issues consumes 30-50% of total project costs
Post-deployment changes cost 10-100x more than addressing requirements upfront

In network design specifically, requirements failures manifest as:

Common Requirements Failure Patterns

•Capacity Mismatch — Network dimensioned for current traffic but unable to handle growth. A regional bank provisioned for 500 users deployed a network that couldn't scale beyond 2,000, requiring complete redesign within two years.
•Availability Assumptions — Business assumed five-nines availability while network delivered three-nines. A 52 minutes/year downtime allowance became 8.7 hours/year reality, costing millions in trading losses.
•Security Gaps — Compliance requirements discovered post-deployment. A healthcare network lacking proper segmentation required $3M remediation to achieve HIPAA compliance.
•Performance Blindspots — Latency-sensitive applications deployed on networks designed only for throughput. Video conferencing failed despite abundant bandwidth because jitter requirements weren't captured.
•Integration Failures — Network designed in isolation from application requirements. Critical applications required multicast support the network didn't provide.

The Hidden Requirements

Stakeholder Identification and Analysis

Primary Stakeholder Categories

Stakeholders fall into several distinct categories, each contributing unique requirements:

Stakeholder Categories and Their Focus Areas
Stakeholder Group	Primary Concerns	Typical Requirements	Engagement Method
Executive Leadership (CIO, CTO, CFO)	Business alignment, ROI, risk	Budget constraints, strategic fit, competitive advantage	Executive briefings, business case reviews
Business Unit Leaders	Productivity, revenue impact	Application performance, user experience	Workflow interviews, use case workshops
IT Operations	Manageability, reliability	Monitoring, automation, support models	Technical workshops, operational reviews
Security Team (CISO, Security Ops)	Risk mitigation, compliance	Segmentation, encryption, access control	Security architecture reviews
Application Teams	Performance, integration	Bandwidth, latency, protocol support	Application dependency mapping
End Users	Usability, performance	Response time, availability	Surveys, focus groups, shadow sessions
Compliance/Legal	Regulatory adherence	Data residency, audit trails, retention	Compliance requirement workshops
Facilities	Physical constraints	Power, cooling, space, cable pathways	Site surveys, facilities reviews

Stakeholder Analysis Matrix

Not all stakeholders carry equal weight. A Power/Interest Matrix helps prioritize engagement:

High Power, High Interest: These stakeholders (typically CIO, CISO, key business unit heads) require intensive engagement. Their requirements drive fundamental design decisions.

High Power, Low Interest: Senior executives who delegate details but maintain veto power. Keep informed through executive summaries.

Low Power, High Interest: Technical staff who understand systems deeply. Leverage their knowledge; they often reveal hidden requirements.

Low Power, Low Interest: Peripheral stakeholders. Monitor for changing circumstances that might elevate their importance.

The Shadow IT Factor

Requirements Categories Framework

Comprehensive requirements gathering uses a structured framework to ensure completeness. The following categories form a comprehensive checklist:

Business Requirements

Business requirements translate organizational objectives into network implications:

Business Requirement Dimensions

•Strategic Alignment — How does the network support business strategy? A company planning international expansion needs a network designed for global reach. A firm pursuing digital transformation requires cloud-optimized connectivity.
•Growth Projections — What are 1-year, 3-year, and 5-year growth expectations? User count, location count, transaction volume, and data volume projections all impact network sizing.
•Critical Business Processes — Which processes are revenue-generating or mission-critical? These processes dictate availability requirements and failover designs.
•Competitive Requirements — What network capabilities provide competitive advantage? Low-latency trading requires different design than bulk data processing.
•Budget Constraints — What capital and operational budget is available? Budget constraints shape build-vs-buy decisions and influence vendor selection.

Technical Requirements

Technical requirements translate business needs into measurable specifications:

Technical Requirements Taxonomy
Category	Key Metrics	Typical Questions	Documentation Method
Capacity	Bandwidth (Mbps/Gbps), concurrent connections, storage IOPS	What throughput is needed now? At peak? In 3 years?	Traffic flow diagrams, capacity models
Performance	Latency (ms), jitter (ms), packet loss (%)	What response times do applications require?	Application SLA documents, performance baselines
Availability	Uptime (%), RTO, RPO, MTTR	What is acceptable downtime? Recovery time objectives?	Availability tiers, disaster recovery plans
Scalability	Maximum capacity, growth rate, modularity	How quickly must network adapt to demand changes?	Growth projections, scalability architecture
Security	Encryption standards, access control, segmentation	What data requires protection? What compliance applies?	Security requirements matrix, threat models
Manageability	Monitoring depth, automation, change velocity	How will the network be operated? By whom?	Operations playbooks, staffing models

Quantification Is Essential

Requirements Elicitation Techniques

Gathering requirements is not passive information collection—it requires active elicitation using multiple complementary techniques. Skilled network architects employ the following methods:

Structured Interview Framework

One-on-one interviews remain the most effective technique for extracting deep requirements. Follow this structure:

1. Context Setting (5 minutes)

Explain interview purpose and how input will be used
Establish confidentiality if discussing sensitive topics
Set expectations for follow-up

2. Current State Assessment (15 minutes)

What works well in the current network?
What pain points do you experience?
What workarounds have you developed?

3. Future State Exploration (20 minutes)

What capabilities do you wish you had?
What business changes are planned that might affect network needs?
What would ideal performance look like?

4. Requirements Validation (10 minutes)

Review captured requirements for accuracy
Identify any missing areas
Confirm priority ranking

Interview Best Practices

Documenting Requirements

Requirements have no value unless properly documented in a format that:

Stakeholders can review and validate
Designers can reference during architecture development
Testers can verify during acceptance testing
Operations can measure during production

Network Requirements Document Structure

network-requirements-template.md
Requirements Template
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# Network Requirements Document
## Project: [Project Name]
## Version: [Version] | Date: [Date] | Author: [Author]
 
---
 
## 1. Executive Summary
[High-level overview of network purpose, scope, and key drivers]
 
## 2. Business Context
### 2.1 Business Objectives
- [Objective 1]: [Description and success criteria]
- [Objective 2]: [Description and success criteria]
 
### 2.2 Stakeholders
| Stakeholder | Role | Requirements Focus | Contact |
|-------------|------|-------------------|---------|
| [Name] | [Role] | [Focus Area] | [Contact] |
 
### 2.3 Budget and Timeline
- Capital Budget: $[Amount]
- Operating Budget: $[Amount]/year
- Target Completion: [Date]
 
---
 
## 3. Technical Requirements
 
### 3.1 Capacity Requirements
| Segment | Current Bandwidth | Peak Bandwidth | 3-Year Projection |
|---------|------------------|----------------|-------------------|
| [Segment] | [Value] | [Value] | [Value] |
 
### 3.2 Performance Requirements
| Metric | Requirement | Measurement Method |
|--------|-------------|-------------------|
| Latency | < [X] ms | [Method] |
| Jitter | < [X] ms | [Method] |
| Packet Loss | < [X]% | [Method] |
 
### 3.3 Availability Requirements
| Service Tier | Uptime Target | Max Downtime/Year | RTO | RPO |
|--------------|---------------|-------------------|-----|-----|
| Tier 1 | 99.99% | 52 min | 15 min | 0 |
| Tier 2 | 99.9% | 8.7 hr | 4 hr | 1 hr |
 
### 3.4 Security Requirements
- [SEC-001]: [Requirement description]
- [SEC-002]: [Requirement description]
 
### 3.5 Compliance Requirements
| Regulation | Applicable Sections | Network Impact |
|------------|--------------------| ---------------|
| [Regulation] | [Sections] | [Impact] |
 
---
 
## 4. Constraints
### 4.1 Technical Constraints
- [Constraint]: [Description and impact]
 
### 4.2 Operational Constraints
- [Constraint]: [Description and impact]
 
### 4.3 Environmental Constraints
- [Constraint]: [Description and impact]
 
---
 
## 5. Assumptions and Dependencies
| ID | Assumption/Dependency | Owner | Validation Date |
|----|----------------------|-------|-----------------|
| [ID] | [Description] | [Owner] | [Date] |
 
---
 
## 6. Approval
| Stakeholder | Signature | Date |
|-------------|-----------|------|
| [Name] | _________ | _____ |

Requirements Traceability

Every requirement should have:

Unique Identifier: Enables reference throughout design and testing (e.g., REQ-NET-001)

Source: Who requested this requirement and why

Priority: Critical, Important, Nice-to-have (MoSCoW method)

Validation Criteria: How will we know this requirement is met?

Dependencies: Other requirements or external factors affecting this requirement

Living Documents

Requirements Validation and Sign-off

Documented requirements must be validated before proceeding to design. Validation ensures:

Completeness — All necessary requirements are captured
Clarity — Requirements are unambiguous and testable
Consistency — Requirements don't contradict each other
Feasibility — Requirements are technically and financially achievable
Traceability — Requirements connect to business objectives

Validation Techniques

•Requirements Review Meetings — Walk through requirements document with stakeholders, section by section. Document questions, clarifications, and modifications.
•Prototype Validation — For unclear requirements, create quick prototypes or proof-of-concepts. Physical or logical diagrams help stakeholders visualize and validate.
•Conflict Resolution Sessions — When requirements conflict (e.g., maximum security vs. ease of access), facilitate prioritization discussions with decision-makers.
•Technical Feasibility Review — Engineering review to confirm requirements are achievable within constraints. Identify requirements requiring trade-offs.
•Budget Alignment Check — Map requirements to estimated costs. Identify requirements that exceed budget and require prioritization.

The Sign-off Process

Formal sign-off creates accountability and prevents scope disputes:

1. Distribution Phase

Distribute final requirements document to all stakeholders
Allow adequate review time (typically 1-2 weeks)
Collect written feedback and incorporate changes

2. Sign-off Meeting

Review any outstanding issues
Document accepted trade-offs and decisions
Obtain formal approval from authority stakeholders

3. Baseline Establishment

Lock the requirements baseline
Establish change control process
Communicate baseline to design team

Avoid Sign-off Theater

Common Pitfalls and How to Avoid Them

Even experienced network architects fall into requirements gathering traps. Awareness of common pitfalls enables avoidance:

Common Pitfalls

•Technology-First Thinking — Starting with 'We need SD-WAN' rather than 'We need to reduce WAN costs while improving branch performance'
•Stakeholder Exclusion — Gathering requirements only from IT, ignoring business units who are actual users
•Assumptions as Requirements — Recording 'The network must handle growth' without defining what growth means
•Gold-Plating — Including features stakeholders didn't request because they seem like good ideas
•Analysis Paralysis — Endless requirements refinement without proceeding to design

Avoidance Strategies

•Problem-First Approach — Always start with the problem to be solved, then identify technical solutions
•Comprehensive Stakeholder Map — Create and verify stakeholder coverage against organizational chart
•Quantification Discipline — Refuse to record requirements without measurable success criteria
•Scope Boundaries — Define what's in scope and out of scope explicitly; resist scope creep
•Timeboxed Phases — Set deadlines for requirements gathering; perfection is the enemy of progress

The 80/20 Rule

Summary: Requirements Gathering Excellence

Key Takeaways

•Requirements failures are design failures — Most network problems trace to inadequate requirements, not technical limitations.
•Stakeholders are diverse — Business leaders, IT operations, security, compliance, and end users all contribute essential requirements.
•Use a structured framework — Systematic categorization ensures no requirement type is overlooked.
•Multiple elicitation techniques — Interviews, workshops, observation, and surveys each reveal different requirements.
•Documentation must be precise — Vague requirements cannot be verified; quantification is mandatory.
•Validation prevents rework — Formal review and sign-off establish shared understanding and accountability.
•Avoid common pitfalls — Technology-first thinking, stakeholder exclusion, and analysis paralysis undermine requirements quality.

What's next:

Page Complete

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